Videos

Short videos on one official fleet rule at a time, for fleets of 2 to 50 vehicles. Each video page has the full transcript, chapters, the official sources and a link to the guide it comes from.

All video pages

Video 1:48

IRS Mileage Rate 2026 Explained: 72.5 & 76 Cents + 5-Car Rule

The 2026 IRS business mileage rates (72.5 cents for January to June, 76 cents for July to December), why five or more vehicles used at the same time can’t use the standard rate, the actual-expense method, and the mileage records the IRS asks for.

Video 2:03

Do I Need a USDOT Number? Pickup, Trailer & Intrastate Rules

FMCSA’s tests for a USDOT number (weight, passengers, hazardous materials and interstate commerce), the states that require one for intrastate carriers, the free biennial update, and how to look up a carrier on SAFER.

Images from our videos

Video thumbnails and the illustrations used in the videos. Each one links to its video or guide.

A hand holds a clipboard with a blank comparison sheet in front of a white pickup, a second pickup and a small white van in a sunny lot — Compare official fuel-economy estimates before you buy the next vehicle.Illustrative image created with AI tools. Not a photo of a real business, fleet or person.From the guide: Compare Fuel Economy Before You Buy Fleet Vehicles

Gloved hands on a laptop showing an abstract colored route map in a small fleet office, a yellow mug and a tablet on the desk and white vans outside — Compare telematics on the data you will use, the contract terms and the total cost.Illustrative image created with AI tools. Not a photo of a real business, fleet or person.From the guide: How to Compare Fleet Telematics (Without the Sales Pitch)

Sets of vehicle keys on blank yellow tags hanging from hooks on a graphite key board in a small fleet office — A key board is a simple first step toward knowing who has which vehicle.Illustrative image created with AI tools. Not a photo of a real business, fleet or person.From the guide: Small Fleet Management Checklist: Records, Rules and Safety

A white service van with a yellow ladder on the roof and its side door open to shelves of yellow bins, parked on a brick street — Most cargo vans are under 10,001 pounds, but loaded trucks and trailers can cross the USDOT line.Illustrative image created with AI tools. Not a photo of a real business, fleet or person.From the guide: Do I Need a USDOT Number? The FMCSA Tests, Explained

A tablet and a closed notebook with a yellow pencil on the seat of a work van cab — Paper logs or an ELD: which one you need depends on how often you keep records of duty status.Illustrative image created with AI tools. Not a photo of a real business, fleet or person.From the guide: ELD Requirements for Small Fleets: Who Needs One?

Two workers in gray jackets, seen from behind, walk between rows of white vans carrying a yellow case — Every driver’s day starts the hours-of-service clock.Illustrative image created with AI tools. Not a photo of a real business, fleet or person.From the guide: Hours-of-Service Rules Explained: 11, 14, 70 and Short-Haul

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Education only: general information, not legal, tax, safety-compliance or other professional advice for your fleet. Federal and state rules, rates and deadlines change, so check the official agency we link (FMCSA, IRS, NHTSA, the Department of Energy or your state) or ask a qualified professional before you act. True Fleet Guide is independent and isn’t affiliated with any fleet software or telematics company. We may earn money from ads and, in the future, paid links; our advice isn’t for sale.